Forms & checklists

Standardize frontline workflows with ease

Use simple digital forms and checklists to improve communication and help your team work faster and with fewer mistakes.

Everyone on the same page, without the paperwork

No more confusing paper forms or lost updates.
With digital checklists and forms, your team knows exactly what to do, when to do it, and how to do it right.

Create HR forms in no time

Set up forms for things like work clothing orders, vacation requests, sick leave, referrals or personal info updates. Simple to make and easy to use.

Keep checklists up to date

Make sure your operational checklists are always current and easy to find in the app. Think shift changes, inventory, equipment checks or cleaning tasks.

Make reporting simple

Let your team report things like safety issues, lost items, or complaints quickly and easily, without chasing paperwork.

Pick the input fields you need

Build your form the way you want. Choose from text fields, checkboxes, multiple choice, sliders, date and time pickers or file uploads.

Add photos, videos, or files

Let your team attach photos, videos, PDFs or Excel files to support their submission.

Start with a ready-made template

Choose from over 30 templates built for common tasks in your industry. Adjust them to fit your workflow and you're good to go.

Send forms to the right people

With our advanced audience selector, you decide who gets access to what. Share forms with everyone or target specific teams, roles or locations.

Allow anonymous responses

Give your team the option to respond anonymously by simply switching it on. Useful for sensitive topics or honest feedback.

Track status and keep people informed

Add your own statuses to submissions and automatically notify employees when something is reviewed, approved, or updated.

Get real-time submission insights

See exactly what’s been submitted, when, and by whom. Filter by team, location, status or even specific questions.

Send data to other systems

Forward submissions automatically to other HR tools using our Webhook integration. Perfect for syncing leave requests or personal data updates.

Forward to any email inbox

Need to send a form to HR or a manager? Choose ‘Send as PDF to email’ and it lands in the right inbox in seconds.

Save your forms as templates

Created a form or checklist you want to reuse? Save it as a template and make it instantly available to your colleagues.
“Since switching to Oneteam, we’ve seen a dramatic improvement in communication and productivity. The all-in-one platform allows us to reach everyone, share updates, and connect seamlessly across departments.”
Eline Ligthart
Employee Journey Manager, Westcord Hotels
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10+
years of helping companies become more organized